Expert for scientific recruitment&evaluations, Klosterneuburg

Your Responsibilities With over a decade of growth, our institute fosters a collaborative, curiosity driven research community. As we look toward 2036, we are continuing to expand our campus and advance our long term vision. At the heart of this journey is the

Faculty Recruiting&Evaluations (FR&E) team , part of Academic Affairs, the core division that organizes academic life at ISTA. The team drives professorial appointment procedures and coordinates key scientific evaluations, such as tenure evaluations and topical reviews -always with the goal of promoting excellence in both science and science administration. As part of our team, you will coordinate scientific quality assurance processes and procedures, and drive the continuous improvement of these processes to secure their effectiveness for the future. Your responsibilities will include:

Coordinate faculty recruiting processes:

Manage application workflows, support the evaluation of candidates, organize candidate visits and recruiting symposia, and liaise with evaluation committees

Coordinate scientific evaluation procedures:

Prepare reports and dossiers, and support evaluation panels before and during onsite reviews

Develop and improve processes and policies:

Contribute to the design and continuous improvement of policies, processes, and frameworks related to scientific quality assurance

Collaborate with stakeholders:

Act as a key point of contact and work closely with faculty, the Office of the President, evaluation panel members, and other internal divisions

Your Profile

PhD in the Chemistry, Physics, Earth Sciences, Astronomy, Life Sciences, or related field, and postdoctoral experience in basic scientific research are required, as this position demands a deep understanding of international academic processes and standards

Generalist mindset and broad perspective with an integrative approach across disciplines

Several years of experience in academic administration, research management, or a related field (please outline your experience in your cover letter)

International experience, including an extended stay abroad, is advantageous

Strong conceptual and process management skills for developing structures and implementing procedures

Interest in sustaining and implementing high academic quality standards

Excellent written and interpersonal communication skills in English; German language skills are a plus

Proactive, structured, and solution-oriented approach, with a high ability to multitask and prioritize

Education&training

Multiple health offers

Free shuttle bus

Pension insurance

Cafeteria

Please apply via our job portal.

ISTA is growing. Grow with us! Institute of Science and Technology Austria (ISTA) is a constantly growing international institute for conducting frontier research in mathematics, computer science, life sciences&physical sciences. We strive to recruit passionate professionals from across the world over all fields who strive to support our goal of excellent research. Located within a beautiful campus on the outskirts of Vienna, we offer multiple opportunities for personal growth in a stable working environment.

ISTA promotes a diverse and inclusive working environment and is committed to the principle of equal employment opportunity for all applicants, free of discrimination. All employment decisions at ISTA are based on job requirements, qualifications, merit and organizational needs. We strongly encourage individuals from underrepresented groups to apply.

*This position comes with possible overpayment depending on education, qualification and work experience. For more information on how ISTA processes your personal data, please refer to