Assistant Marketing (M/F/D)*, Marchtrenk

In this role you serve as the central administrative and organisational interface for the Global Marketing team. You provide comprehensive administrative support especially for the Marketing leadership, organising meetings, travels and events ensuring efficient scheduling, independently overseeing internal order and procurement workflows, preparing and managing leadership materials, documents and presentations and take care of merchandising. In addition, you are the go‑to person for onboarding as well as project and quality management.

What you’ll be handling:

Schedule appointments and coordinate calendars for team members and Marketing leadership and manage leadership travel arrangements and related documentation

Organise and document meetings (scheduling, preparation of materials, minute‑taking, follow‑up actions)

Manage and control internal order and procurement processes, including order confirmation and invoice review

Provide project management to Content and Channel Managers and manage sponsoring inquiries

Prepare briefing documents, reports, presentations, and leadership communication materials and act as first point of contact for administrative matters within the Global Marketing team

Support the organisation of trade fairs, conferences, internal events, and other marketing activities and manage promotional materials, merchandise, and event logistics

Coordinate the distribution and administration of merchandise items and the operation of the merchandise online shop

Support quality management processes within the Global Marketing team by maintaining documentation standards, ensuring process compliance and helping monitor adherence to internal guidelines

Act as the central go‑to person for onboarding new colleagues, interns and apprentices within the Global Marketing team

What you’ll need:

Completed training in office management, business administration, or comparable assistant roles

3+ years of relevant experience in a similar administrative position

Experience in marketing, communications, or event management

Excellent MS Office skills (PowerPoint, Excel, Word), basic graphic and online platform know‑how is an advantage

Very good project management knowledge is desirable

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