Senior HR Operations Specialist (all genders), Vienna

At Journi, we’re on a mission to build the world’s most-downloaded printing app.

With over 10 million users worldwide, we help people turn their favorite moments into beautifully designed Photo Books and Prints. Our smart AI makes the process fast, simple, and joyful, so our users can spend less time editing and more time reliving their best stories.

We’re on the lookout for an enthusiastic

Senior HR Operations Specialist

who loves bringing structure to the chaos, someone who finds genuine joy in making people processes run like clockwork, and who wants to make a real impact in a fast-growing scaleup.

What You'll Do

Own our core HR operations: from drafting and managing employment contracts to keeping our HRIS (Personio) accurate and up-to-date, and making sure nothing slips through the cracks

Be our go-to expert on Austrian labor law and compliance, proactively flagging changes and translating legal requirements into clear, practical processes

Take ownership of payroll preparation and coordination with our external payroll provider, ensuring our people are paid correctly and on time - every time

Build and maintain meaningful people data and reporting, turning HR metrics into insights that help the business make better decisions

Handle the operational side of onboarding and offboarding - from system setup and document management to making sure every new joiner hits the ground running on day one and every departure is handled smoothly

Continuously look for ways to improve and automate our HR processes, reducing manual work and freeing up the team to focus on what matters most

Your bag of tricks

You have three or more years of experience in HR operations, people ops, or a similar role - ideally in a tech company or startup/scaleup environment

You know Austrian labor law inside and out and feel confident navigating compliance topics independently

You’re an HRIS power user - you pick up new tools quickly and love finding smarter ways to work

You’re detail-oriented without losing sight of the bigger picture; you catch the small things before they become big things

You communicate clearly and kindly - whether you’re explaining a payroll process or delivering tricky news, people always feel respected and informed

You’re proactive and self-driven: you spot a gap, you fix it, without waiting to be asked

You have the right to work in the EU/Austria and are based in Vienna or open to relocating

Hands‑on experience with Personio

Experience with visa processes, employee relocation, or workations

Experience with HR process automation tools or workflows

German language skills (conversational or above)

A happy team makes for a happy workplace. We wouldn’t be able to do what we do without our team, and that’s why we offer:

A fair annual gross salary starting at€ 50.000. Our final offer depends on your experience and qualifications.

Plus, a bunch of awesome social benefits, such as:

Vacation goals:

25 days off per year, plus 1 extra day for every year you stick around (up to 5 extra days!)

Work your way:

enjoy a hybrid working model with 40% home office days and flexible hours (core hours: 10am-4pm Mo-Th; and 10am-2pm Fri)

Daily fuel:

breakfast, Italian-style coffee, tea, and fresh daily lunches in our in-house eatery, with options for most dietary preferences

Go places:

we reimburse your public transport card for Vienna

Team first:

join our yearly team-building Journi to exciting destinations

Mac your life easier:

with a company MacBook, also available for personal use

Boost your German:

weekly in-house lessons in small groups

Special treatment:

enjoy a premium membership on all Journi products

… and more! What to expect after you apply

Intro call with the Talent Acquisition team (30 min)

Interview with the People&Culture team incl. challenge feedback

Final interview with the Leadership team (1 h)

Please include your CV and cover letter with your application!

About Us Everyone is welcome at Journi

Turning digital memories into something you can hold Our goal is simple: to make it effortless for you to preserve the memories you cherish. By combining smart technology with a love for design, we turn "photo chaos" into high-quality keepsakes in seconds. You capture the moments; we help you keep them forever.

A global team with heart More than 10 million people around the world already use Journi to create their Photo Books, and we’re just getting started. We’re a global team of 100+ people united in Vienna, thinking big and building with care. We work hard, but we never take ourselves too seriously. We keep things informal, friendly, and always on our users' side.

If you’re excited to solve meaningful challenges and shape a product loved by millions, we’d love to hear from you.

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